Fire Services - Administrative Assistant

Located an hour Northwest of Edmonton, Lac Ste. Anne is a vibrant hub of rural communities in Alberta’s Heartland. Home of more than 12,000 residents Lac Ste. Anne is a significant contributor to Alberta’s agricultural diversity and a playground for outdoor enthusiasts. The County of Lac Ste. Anne (the "County") embodies the Alberta spirit for families, businesses, and opportunities alike.

Lac Ste. Anne County is seeking a qualified Fire Services Admin Assistant to join our team. Reporting to the County Fire Chief, the Assistant is responsible for performing all administrative duties within the department.

Key Duties/Responsibilities

The successful candidate will hold responsibility for the following essential functions (but not limited to):

• Provides primary administrative support to the Fire Services Department, and Emergency Management Services, as well as other areas of Community Engagement when available.
• Prepares and/or completes various forms of correspondence and documentation within designated time limits, and per established procedures such as letters, schedules, contracts/agreements, inventory records, applications, presentations, statistical and analytical reports, or other documentation as required.
• Assembles firefighter time sheets and related payroll reporting requirements for approval by the County Fire Chief and ensures timely submission to the Payroll Department for processing.
• Maintains department files and records ensuring adherence to approved records management tools, policies, and procedures.
• Completes data entry and updates databases for the purpose of tracking various systems within the department including but not limited to incident reporting, fire member rosters, and records.
• Attends meetings, prepares agendas, and distributes items for attendees. Prepares and distributes minutes in a timely manner.
• Performs customer service through in person, phone, email, or mail in response to requests, questions, and complaints.
• Evaluates administrative functions and makes recommendations for changes to improve efficiency and productivity.
• Serves as back up to various administrative positions across the organization.
• Performs other related duties as assigned by the County Fire Chief and/or the General Manager of Community Engagement.

Qualifications/Skills

• Strong background in office administration. Preferably from 3 to 5 years.
• Must possess, and maintain, a valid Alberta Motor Vehicle license.
• Must work effectively with others and alone, with little or no supervision.
• Excellent communication (oral and written) and interpersonal skills.
• Must be punctual and take direction well.
• Exhibit an ability to respond to public inquiries in a calm and friendly manner.
• Must be computer literate.
• High standard of professionalism.

Benefits: Robust benefit package and defined benefit pension plan.
Hours of Work: This position is based on 35 hours per week.
Closing date: Opportunity will remain open until a suitable candidate is found.

If this position is right for you - please send your resume to [email protected]. Lac Ste. Anne County thanks all candidates for their interest, however only those selected for an interview will be contacted.